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privacy policy

1    INTRODUCTION

1.1          This website (Site) is operated by Watson Burton LLP (Watson Burton, we, our, us), a limited liability partnership registered in England and Wales with registration number OC306105 and whose registered address is 1 St James Gate,     Newcastle Upon Tyne, Tyne & Wear, NE99 1YQ. We are committed to maintaining the privacy of any personal information obtained through your use of our Site.

1.2          This Privacy Policy, in conjunction with our Terms of Website Use, aims to outline the type of personal information we may collect about you (or that you may provide) and how we will process this information. It also explains how you can tell us if you want us to delete, amend, transfer or limit the use of that information and the procedures we have in place to safeguard your privacy. We recommend that you take the time to carefully read and understand our Privacy Policy. By visiting this Site you are accepting and consenting to the practices described below.

1.3          Our Privacy Policy does not apply to third party websites that you may visit through a link on this Site. If you use our Site to link to a third party website we recommend that you take the time to read and understand the privacy policy of the third party website, your data may be used differently by the operator of another website. We do not accept responsibility for the policies and practices of these parties.

2    DATA PROTECTION

2.1          Watson Burton is the ‘Data Controller' for the purposes of the Data Protection Act 1998 (DPA) up to 24th May 2018 and the General Data Protection Regulation ((EU) 2016/679) (GDPR) from 25th May 2018 (together, the Data Protection Legislation). We are registered with the Information Commissioner's Register of Data Controllers, registration number Z8810105.

2.2          To comply with the Data Protection Legislation we adhere to appropriate organisational and security procedures. The personal information which we hold will be held securely to prevent unauthorised disclosure or access.

2.3          The type of information which we may collect about you includes:

2.3.1          Your name, address, telephone number and e-mail address;

2.3.2          Your occupation and business interests;

2.3.3          Financial and credit card information (for event and seminar payments);

2.3.4          The information contained in any documents you provide to us;

2.3.5          Details about the services you specifically request from us;

2.3.6          Details of your visits to our Site; and

2.3.7          Photographs of any events you attend.

2.4          We do not collect sensitive information or “special categories” of information about you (as defined in the Data Protection Legislation) without your explicit consent. This includes, but is not limited to, information regarding your religion, political beliefs or trade union memberships. However, if you submit a CV or job application to us through our Site, an agency or in person, you may elect to provide sensitive information about yourself. By submitting this information, you consent to our processing of it to assess your CV or application and adhere to our requirements for monitoring diversity. This information will not be used for any other purpose.

2.5          How we collect information about you

By submitting or providing your information to us, you consent to our processing of that information as set out in this Privacy Policy. If we change our terms and conditions we will post the changes on this page. We may also place notices on other pages of the Site, so that you continue to be aware of the information we collect and how we use it.

2.6          Through your use of our Site we collect information about you. This information is collected when you:

2.6.1          Visit our Site. We use technology to track the patterns of behaviour of visitors to our Site. This can include using a "cookie" which would be stored on your browser (for further information please see paragraph 3.3). We may also store technical information such as the internet protocol (IP) address used to connect your computer to the internet, browser type and version and your time zone setting and information about your visit such as the URL, clickstream to and from the website, page response times, download errors and length of visits to certain pages; 2.6.2 Complete forms through our Site, including submitting an enquiry or subscribing to newsletters and events;

2.6.3          Apply for a vacancy including Vacation Schemes and Training Contracts;

2.6.4          Participate in a client survey;

2.6.5          Attend any events which involve photography; and

2.6.6          Contact us for any reason, such as by sending an email to our Compliance Team.

2.7          We may also collect information from third party sources including for example, sub-contractors in technical disciplines, payment and delivery services, analytics providers, search information providers and other legal representatives concerned with an ongoing case or other legal matter upon which we are instructed. We will process and store that information in accordance with the terms of this Privacy Policy. If you require any further details about the information that we may receive from third party sources, please contact us by either writing to our Compliance Team at 1 St James Gate, Newcastle upon Tyne, NE99 1YQ or e-mailing data@watsonburton.com.

2.8          Why we collect personal information

The information you share with us when using our Site will be processed in order to:

2.8.1          Meet requests for advice or information provided by us;

2.8.2          Update our Site to accommodate common enquiries and search categories;

2.8.3          Administer our Site effectively and to perform internal operations, including troubleshooting, data analysis, testing, research, statistical and survey activities;

2.8.4          Ensure that content from our Site is presented in the most usable manner for you and for your device;

2.8.5          Ensure that our Site is safe and secure;

2.8.6          Update you on changes to our service offerings;

2.8.7          Ensure we comply with our statutory and regulatory obligations; and

2.8.8          Process applications for employment vacancies advertised on our site.

2.9          Where you are an existing client, we may contact you by email to provide you with information about other services which we believe will be of interest to you. Such services will be of a similar nature to those for which we have previously been instructed by you. You can opt-out of receiving this information at any time, by either clicking the ‘unsubscribe’ link in our emails or emailing your request to data@watsonburton.com. It may take up to 30 days for us to process your opt-out request so, you may continue to receive information during that period. Only where you have expressly opted in to receiving contacts from carefully selected third parties (such as event sponsors) will we allow such contact to be made. You are under no obligation to opt-in to such an arrangement.

2.10        Where you are not an existing client, we will only contact you, or facilitate a third party in contacting you, about services we believe will be of interest to you, where you have expressly opted-in to this. You are under no obligation to provide such opt-in. You can opt-out of receiving this information at any time, by either clicking the ‘unsubscribe’ link in our emails or emailing your request to data@watsonburton.com. It may take up to 30 days for us to process your opt-out request, so you may continue to receive information during that period.

2.11        How we store your personal information

Information that we collect about you is stored electronically within our IT based systems, although it may also be printed and stored in our physical system. It will not be disclosed to third parties other than our Site hosting providers, except as otherwise stated in this Privacy Policy. We will usually hold this information for seven years which, if you are a client, will begin on the conclusion of your matter with us, unless we are under a legal or regulatory obligation to hold this information for longer.

2.12        Unfortunately the transmission of data via the Internet is not completely secure. We will do our best to protect your personal data once it has been collected by our Site but, we cannot guarantee the security of data as it is transmitted to our site. Transmission of data is therefore undertaken at your own risk. We do deploy sophisticated security features to try and protect your personal information.

2.13        We will keep your personal information confidential, except to the extent that we are compelled to disclose it:

2.13.1        By law (for example where fraud or other crime is involved);

2.13.2        To comply with an instruction of a regulatory body of competent jurisdiction such as the Solicitors Regulation Authority or the Law Society;

2.13.3        To satisfy our auditors;

2.13.4        To comply with anti-money laundering or other statutory regulations; or

2.13.5        If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply our terms of business and other agreements; or to protect the rights, property, or safety of Watson Burton LLP, our customers, or others. This includes exchanging information with other companies and organisations for the purposes of fraud protection and credit risk reduction.

2.14        We may also use information held about you in the following ways;

2.14.1        in the event that we sell or buy any business or asset, in which case we may disclose your personal data to the prospective seller or buyer of such business or assets; and

2.14.2        if Watson Burton or substantially all of its assets are acquired by a third party in which event personal data held by Watson Burton about its clients and other visitors to its website will be one of the transferred assets.

2.15        We use MailChimp for some of our marketing communications. MailChimp is owned by The Rocket Science Group LLC, a limited liability company based in the USA that participates in and has certified its compliance with the EU-US Privacy Shield Framework. It’s privacy policy can be accessed through the following link -  https://mailchimp.com/legal/privacy/ We will not transfer any other personal data outside the European Economic Area without your prior consent.

3    COOKIES

3.1          We employ cookies on this Site. Cookies are small text files used in web based applications for a variety of purposes. We use cookies to make your use of the Site more efficient, for example by saving you the trouble of re-entering information. You have a right to refuse to allow cookies to operate and can modify your browser settings accordingly. Although the cookie may provide an automated identification of your device to our secure servers, no personal data is stored in the cookie.

3.2          By this means we automatically collect and store only the following information about your visit:-

3.2.1          the internet domain and IP (Internet Protocol) address from where you accessed our Site;

3.2.2          where applicable, the login details you used to log into a visitor area of the Site;

3.2.3          the type of browser software and operating system used to access our Site;

3.2.4          the date and time you accessed our Site;

3.2.5          whether you linked to our Site from another website and if so the address of that website; and

3.2.6          the pages you enter through, visit and exit from our Site.

3.3          The table below explains the cookies we use and why.


Cookie
Purpose
Google Analytics
These cookies are used to collect information about how visitors use our Site. We use the information to compile reports and to help us improve the Site for future visitors. The cookies collect information in an anonymous form including, the number of visitors to the Site, the location where visitors have come from to the Site and the pages they viewed on each occasion. The data collected does not identify you as an individual.
ColdFusion Session ID & ColdFusion Session Token
This cookie is essential, allowing users to browse the Site. It allows our Site server to identify users and expires when a user closes their browser session.
Site Session Cookies
Used to record user interaction.

These are temporary files and are erased when you close your internet browser session. These are commonly used by websites to allow visitors to navigate sites efficiently, remembering any information that you have entered on the website during your browsing session. When you restart your browser, the website will not recognise you.

Our third party payment provider uses session cookies that allows our Site to communicate with their website through our events section. These are third party cookies.
Persistent Cookies
Our website provider, Engima Interactive Limited uses these cookies which allocate a unique ID number to track your sessions. Persistent cookies remain on your hard drive until you delete them.














3.4          The majority of cookies used on our Site have an intrusiveness level of zero, low or medium. Where a cookie has an intrusiveness of zero, they are vital to ensure proper functioning of the Site. Cookies with a low intrusiveness are used to enhance the experience for a website browser for example by remembering preferences (i.e. text size or theme choices) and medium intrusiveness are cookies that may be used to remember some personally identifiable data. These can be used in a limited way to track people across the Site.

3.5          Cookie Acceptance

On accessing the Site, you will be asked to accept the cookies which are essential to the proper functioning of our Site.

3.6          Blocking Cookies

You may adjust your device's settings to block cookies, or to accept them only on confirmation from you. Because of the wide variety of browsers and operating systems used by visitors to our Site, we do not provide detailed instructions for this. However, your browser should contain details in its help facility.

3.7          Traffic Data

3.8          Watson Burton deploys information gathering technologies for the purposes of collecting data and statistics about the users of the Site. Such information will not be used to identify any individual. The purpose of gathering this data is to assist us in analysing the use of the Site and develop the Site for the benefit of our clients and other visitors. We hope to make visits to the Site more efficient and improve the content identified as being most popular.

3.9          Google Analytics is a platform we use for analysing traffic data as described above.

4    YOUR RIGHTS

4.1          In accordance with the Data Protection Legislation, you are entitled to request details of the information that we hold about you. Depending upon the nature of your request, we may charge an administration fee to meet some of our costs in providing you with these details. If applicable, we will confirm this fee with you at the time of acknowledging your request.

4.2          If you believe that the information we hold about you is inaccurate or if you wish us to cease processing your data for any particular purpose or, you wish to transfer your information to a new supplier, you may contact us by either:

writing to our Compliance Team at 1 St James Gate, Newcastle upon Tyne, NE99 1YQ; or

e-mailing data@watsonburton.com.

We will then correct, delete or transfer this information as soon as possible in accordance with your request.

5    OTHER PERSONAL INFORMATION

We are required to verify the identity of all new clients and any person defined as a beneficial owner in order to comply with money laundering regulations. Further information can be found in our Engagement Documentation, which will be provided to clients at the start of each new instruction that you may engage us on.

6    STATUS OF THIS POLICY

This Privacy Policy may be updated without notice. We therefore recommend that you review this Privacy Policy regularly to ensure that you are familiar with its terms.

7    QUERIES

7.1          If you have any questions in relation to our Privacy Policy, you can contact us by e-mailing data@watsonburton.com.

7.2          You also have the right to make a complaint about us to the Information Commissioner’s Office. If you wish to do so, please follow the following link - https://ico.org.uk/for-the-public/raising-concerns/